Data Protection &
Data Privacy Policy
Introduction
Conlek Enterprises Limited, based in Abuja, Nigeria, is dedicated to safeguarding the privacy and security of our clients’ personal data. This policy outlines our practices regarding the collection, use, and protection of personal data obtained through our events management services, including video coverage, editing, photography, and printing.
Data Collection
We collect personal data necessary for the provision of our services. This may include names, contact information, and other details relevant to the event.
Use of Personal Data
Personal data collected by Conlek Enterprises Limited will be used solely for the purpose of providing our services, which includes:
- Coordinating and managing events
- Video coverage and editing
- Photography and printing
- Data Processing
Personal data processing includes the collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction of personal data. We ensure that all data processing activities are conducted lawfully, fairly, and transparently.
Data Sharing
We will not share personal data with third parties without clear permission from the client, except in the following circumstances:
Sharing information with the assignment representative of the client or institution, as specified in the contract.
Compliance with legal obligations.
Data Security
We implement appropriate technical and organizational measures to ensure the security of personal data. This includes:
- Secure storage of data
- Restricted access to data
- Regular security audits
Data Retention
Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once the data is no longer needed, it will be securely deleted or anonymized.
Client Rights
Clients have the right to:
- Access their personal data
- Request correction of inaccurate data
- Request deletion of their data, subject to legal and contractual obligations
Contact Information
For any questions or concerns regarding this policy, please contact us at:
Conlek Enterprises Limited
Flat 1 Nepa Quarters, Karu, Abuja.
Conlekenterprises@yahoo.com
+2348067013664
+2348023319436
Policy Updates
Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once the data is no longer needed, it will be securely deleted or anonymized.
Client Contact Information
Retention Period: 2 years after the last interaction with the client.
Reason: To maintain records for future reference and potential repeat business.
Event Footage and Photographs:
Retention Period: 2 years after the event.
Reason: To allow clients sufficient time to request additional copies or edits.
Financial Records (Invoices, Receipts):
Retention Period: 3 years.
Reason: Compliance with tax and accounting regulations.
Contracts and Agreements:
Retention Period: 2 years after the contract ends.
Reason: Legal requirements and potential dispute resolution.
Email Correspondence:
Retention Period: 3 years after the last communication.
Reason: To ensure continuity in client communication and service follow-up.
Employee Data
Retention Period: 3 years after employment ends.
Reason: Compliance with employment laws and potential legal claims.
These are just examples, and the actual retention periods may vary based on clients specific needs and legal requirements. Conlek Enterprises regularly review and update its data retention policy to ensure it remains compliant with current regulations and best practices.